Weekly employee schedule template

The example is for Northside Salon, with Alex, Maria, John, and Anna. Alex, Maria, and John are stylists. Anna works the front desk. The schedule uses two shifts:

• Day, 09:00–17:00.
• Late, 11:00–19:00.

Each person has working shifts and marked days off from Monday, November 2, through Sunday, November 8, 2026. The names are synthetic and use surname initials. Replace them with your team before you share the schedule. The same layout can work for a cafe, shop, restaurant, or another shift-based team when you change the roles and shifts.

Use the PDF when the schedule belongs on a wall or noticeboard. It contains the company name, week, people, roles, shifts, days off, and the watermark. It does not contain this guide or a form.

Use the Excel file when you want to edit cells, add people, or change the shift names. It is a simple filled example, not an automatic scheduler. The Google Sheets copy contains the same rows and entries in a browser spreadsheet.

Open the workbook and replace the sample company name, people, roles, dates, and shifts. Keep the shift legend beside the grid so someone reading the file knows what Day and Late mean. Mark a day off directly in the cell instead of hiding it in a note.

The workbook is a file you control. It does not publish a live link, notify employees, check coverage, calculate payroll, or assign shifts. Save a new copy when the week is ready, and tell the team which file is current if you continue with Excel.

The Google Sheets button opens a view-only source with the same Northside Salon example. Choose Make a copy before editing. Your copy belongs to your Google account, and the original sample stays unchanged.

Google Sheets is useful when several managers need to edit one workbook. Decide who can edit it, keep one current version, and check sharing settings before adding employee names. A Google Sheets copy is still a spreadsheet: it does not become a published schedule link or add employee logins.

Start with the sample only when its layout helps. Replace the fictional names, define the shifts your team actually uses, and check every day for cover and time off. If the week will stay in a file, save it where the team knows to look.

If you want the same address to show the latest published week, use the maker or workspace instead. The manager controls the draft and publishes the version the team should follow. A template is the starting point; the published schedule is the current answer.