Employee schedule Excel template

The workbook has a title, company name, week, shift legend, and weekly grid. Day runs from 09:00–17:00. Late runs from 11:00–19:00. Alex, Maria, and John are stylists. Anna works the front desk. The sample marks each working shift and each day off from November 2 through November 8, 2026.

The names use first names and surname initials because the file is public. Delete the example rows or replace them before using the workbook for a real team. Do not put private employee information into a file you plan to share publicly.

Replace Northside Salon with your company name. Change the sample names and roles, then edit the dates if the week is different. Update the shift legend before changing Day or Late cells so the hours remain clear to anyone reading the sheet.

Add rows for more people and copy the cell formatting. Mark days off in the grid. Keep one saved workbook as the working version, and export a PDF only after the manager has checked the week. Excel gives you control over the file, but it also makes version control your responsibility.

You can upload the XLSX file to Google Sheets or make a copy of the matching public Sheet. The copy link starts from the same Northside Salon data. Choose Make a copy before editing; do not request edit access to the source.

After upload, check the merged title, date headings, colored shift cells, and printable layout. Google Sheets may adjust some formatting during import. The cells remain ordinary spreadsheet values, so you can change names, shifts, and days off.

Excel is a good fit when you need formulas, custom columns, budgets, reports, or a file that stays under your control. It is also useful when the team already has a careful spreadsheet process.

A published schedule solves a narrower problem. The manager keeps a private draft, publishes one read-only link, and updates that same link when the week changes. Employees do not need an account. A PDF with a QR code can put the week on the wall while the link remains the current online version.

Choose the workbook when the file is the product. Choose the workspace when the team needs one current schedule to open.

If you continue with Excel, agree where the current workbook lives and who can edit it. Rename or archive old versions so an employee does not open last week’s file. Export a PDF only after the schedule is complete.

If version confusion is the problem, move the finished week into the workspace. Build or import the schedule, review the draft, publish it, and share the read-only link. The team checks one address instead of searching through attachments.